• Introduction
• Step one: Access the HP Embedded Web Server (EWS)
• Step two: Set up Protect Stored Data
• Step three: Complete the setup

There are several methods to protect data stored on the printer hard drive(s). One of the best solutions is to purchase a printer with an encrypted drive or upgrade to an encrypted drive if the option is available.

The data on an encrypted drive is not accessible if removed from the printer. Data on the drive should be erased prior to donating, recycling, or transferring ownership of this printer. To ensure that print or scan job images are not retained on the hard drive (until overwritten by another job) select a secure file erase mode in the Managing Temporary Job Files area of the Protect Stored Data page.

1. 1.

   From the Home screen on the printer control panel, touch the Network button to display the IP address or host name.

2. 2.

   Open a Web browser, and in the address line, type the IP address or host name of the printer exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

   

   

   NOTE:If the Web browser displays a message indicating that accessing the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.

   

• Drive Status
• Erase Job Data
• Change Password for Encrypted Drives
• Managing Temporary Job Files
• Manage Stored Jobs

Click on the Security tab, and then select Protect Stored Data to access the Drive Status in the EWS.

The Drive Status area of the Protect Stored Data page contains the following information about each drive installed on the printer:

• •

  Type of drive

• •

  Content on the drive

• •

  Serial number

• •

  Encryption status

If multiple drives are installed on the printer, use this Drive Status area to specify which drive the printer uses by using the Use Drive... operation and also to perform an Erase Drive... operation on a specified drive.

Types of data erase modes available for performing a data erase operation:

• •

  Non-Secure Fast Erase (No overwrite)

• •

  Secure Fast Erase (Overwrite 1 time) — overwrites the data once and has little effect on printer performance

• •

  Secure Sanitize Erase (Overwrite 3 times) — overwrites the data three times and might have an affect on printer performance

Data erased when performing a data erase operation:

• •

  Stored jobs

• •

  Temporary job files (created as the result of processing jobs)

• •

  Installed solutions that are stored as job data

Perform an Erase Job Data operation:

1. 1.

   Select a data erase mode in the Job Data area of the Protect Stored Data page.

2. 2.

   At the bottom of the page, click the Apply button.

   

   NOTE:The printer automatically restarts after the Erase Job Data operation completes. The printer control panel displays the splash screen while the operation is in progress. Erase Job Data operations can take varying lengths of time, from minutes to hours, depending on the amount of data being erased.

If an EIO drive is installed on the printer, its information will be displayed in the Drive Status section and a Change Password... button will be available in the Change Password for Encrypted Drives area.

Generate a new random password for all encrypted drives:

1. 1.

   Select Generate a new random password (Recommended).

2. 2.

   Click the Change Password... button.

Manually set a new password for all encrypted drives:

1. 1.

   Select Manually set a new drive password.

2. 2.

   Enter a password in the Password: and Confirm Password: fields.

3. 3.

   Click the Change Password... button.

Use the Managing Temporary Job Files area to set the data erase mode used when temporary job files are erased during a data erase operation.

The following types of data erase modes are available for data erase operations on temporary job files:

• •

  Non-Secure Fast Erase (No overwrite)

• •

  Secure Fast Erase (Overwrite 1 time) — overwrites the data once and has little effect on printer performance

• •

  Secure Sanitize Erase (Overwrite 3 times) — overwrites the data three times and might have an affect on printer performance

Use the Manage Stored Jobs area to manage settings for jobs stored on the printer and for Quick Copy jobs; stored jobs sent from the print driver.

The following settings are available for configuration:

• •

  Allow stored jobs on this device - select this check box to enable job storage on the printer.

• •

  Quick Copy Job Held Timeout - specify how long Quick Copy jobs are held on the printer. The following settings are available:

  • ◦

    Off (default)

  • ◦

    1 hour

  • ◦

    4 hours

  • ◦

    1 day

  • ◦

    1 week

• •

  Quick Copy Job Storage Limit - specify how many Quick Copy jobs can be stored on the printer.

• •

  Sort Stored Jobs By - specify how stored jobs are sorted, either by Job Name (default) or Date.

• •

  Default Folder Name - the default folder where jobs are stored.

Click the Apply button to save any changes made on the Protect Stored Data page.

On the Protect Stored Data page, review the selected settings, and then click Apply to complete the setup.