Fax Speed Dials

A speed dial is a collection of fax numbers. When you use a speed dial, you automatically send the fax to each fax number that is included in the speed dial. Set up a speed dial for a group of fax numbers that you commonly use together, such as a distribution list. Assign a name to the speed dial so you can easily identify the group of fax numbers.

Use this page to add, edit, or delete fax speed dial entries to and from the device. You can configure up to 100 speed dials. Each speed dial you create can contain up too 100 separate fax numbers.

Adding or editing a fax speed dial entry

All 100 of the fax speed dials are listed in the fax speed dial list. The word "available" appears next to the speed dials that have not yet been configured.

Note: Entries added to a fax speed dial only contain a fax number. The name associated with the fax number in the address book list is not added to the speed dial. This is different from entries in an email distribution list, which consist of e-mail addresses and their corresponding names.

To configure a new speed dial entry, or edit an existing entry, do the following:

1. Select the entry in the speed dial list and click Edit Speed Dial.... If you are creating a new speed dial entry, be sure to select a speed dial that is marked "available". The Edit Fax Speed Dials Page appears.

2. Type the speed dial name into the Speed Dial Name field. For example, "Sales Team" or "Joe Smith." The maximum length is 31 characters, or less depending on the language being used.

3. Add fax numbers to the speed dial list in one of the following ways:
   • Type a fax number into the first text box and click Add-->.

   • Select a fax number from the address book list box and click Add-->.

     Note: If you want to add multiple fax numbers to a speed dial, press and hold the Ctrl key while you click on and highlight each number from the address booklist box. When you have finished making your selections, click Add-->.

   • Type the name, or the first few letters of a name, where prompted in the second text box search field. The selection in the address book will automatically move to the name you have typed. Click Add--> to move the fax number that corresponds to the selected name to the Speed Dial list.
     
     (Click <--Remove to remove a fax number from the speed dial list and return it to the fax address book list. To remove multiple fax numbers, press and hold the Ctrl key while you click on and highlight each number, and then click <--Remove.)

4. When you have finished adding entries to the speed dial list, click Apply to save the new speed dial list to the device.

   Note: To cancel your added entries, click Cancel . The Confirm Cancel page appears. Click OK to cancel the operation and lose the entries you have added or click Cancel to return to the previous page without losing your changes.

Deleting a fax speed dial list

To delete an existing speed dial entry, do the following:

1. Select the speed dial entry that you want to delete.

2. Click Clear Speed Dial.... The Clear Speed Dial page appears.

   Note: If you want to clear all all of the speed dial entries from the device, click Clear All.... If you want to make a backup copy of the entries first, you can do this by using the device Import/Export feature.

3. In the page that appears, you are prompted to confirm the deletion of the selected speed dial entry. Click OK to confirm your selection. The Fax Speed Dials page appears with the speed dial entry marked as "available".

Error messages

You might encounter the following errors when adding, editing, or deleting fax speed dial entries. The Cause column in this table indicates the possible cause of the error.