Fax Address Book

A fax address book is a list of fax numbers that are stored on the device. The address book can store frequently-used fax numbers so that you can quickly choose the right destination when faxing a document from the front panel of the MFP device. The Fax Address Book page enables you to add fax numbers into the device one at a time, and to edit fax numbers that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of frequently-used fax numbers on to the device all at once, rather than adding them one at a time.

If you want to add a fax address book to more than one device, it is best to add the fax numbers on one device, make any edits to the list, and then use the Import/Export feature to transfer the address book to other devices.

Option 1: Add new entries

You can add a fax number by clicking Add Fax Number.... This takes you to the Add Fax Number page, which has instructions for completing the task.

Adding an fax number

To add a new fax number, do the following:

1. Click Add Fax Number.... The Add Fax Number page appears.

2. Type the person's name in the Name field. The name is what appears in the list on the device control panel when a user is searching for a fax number. The maximum length is 245 characters, or less depending on the language being used.

3. Type the fax number in the Fax number field.

   The fax number can be formatted with or without spaces. It must be less than 50 characters long, and it can contain the following punctuation:
   comma + - ( ) [ ] *.

4. Click Apply to save the new fax number to the device.

Option 2: Edit or delete existing entries

You can edit or delete any of the fax numbers that have been saved in the device.

Editing a fax number

To edit an existing entry, do the following:

1. Select the fax number that you want to edit on the Fax Address Book page. You can type a name into the search field to find a specific fax number.

2. Click Edit Fax Number.... The Edit Fax Number page appears.

3. Make the necessary changes in the Name and Fax number fields.

4. Click Apply to save your edits.

Deleting a fax number

To delete an existing entry, do the following:

1. Select the fax number that you want to delete on the Fax Address Book page. You can type a name into the search field to find a specific fax number.

2. Click Delete Fax Number.... The Delete Fax Number page appears.

   Note: If you want to delete all fax numbers from the device, click Delete All Fax Numbers.... If you want to make a backup copy of the numbers first, you can do this by using the device Import/Export feature.

3. In the page that displays you are prompted to confirm the deletion of the selected fax number. There is no way to recover a fax entry once it has been deleted. Click OK to confirm your selection. The fax number is deleted.

Error messages

You might encounter the following errors when adding, editing, or deleting e-mail addresses or fax numbers. The Cause column in this table indicates the possible cause of the error.