Add or Edit an FTP Site

Use the Add or Edit FTP Site pages to add or edit predefined FTP Site destination folders. When you are finished entering folder information, click OK at the bottom of the page. If you do not want to enter or edit a folder, click Cancel at the bottom of the page.

FTP Site Settings

Alias Name

Use the Alias Name field to type an alias (e.g. nickname or display name) for the predefined folder. This is what the user will see on the device. When sending a document to a folder from the device, the alias name is displayed as a check box selection so users can select where they want their scanned document to be saved. The alias must be unique for each predefined folder.

FTP Server

Use the FTP Server field to type the name or IP address of the FTP server.

FTP Command Port

Use the FTP Command Port field to specify the port number used to access the FTP server. The default setting (21) is used by most FTP servers for accepting commands.

FTP Path

Use the FTP Path field to specify the full path name on the FTP Server where the scanned document and meta data will be placed.

It is best to keep paths reasonably short (under 150 characters) to avoid pathname length issues.

1.       Path lengths for FTP are limited to 256 characters.

2.       Only characters from the ASCII character set are preserved. If non-ASCII characters are used, the pathname and filename may or may not work properly. Symbols may appear in the path and filename that are not recognizable.

3.       The path length needs to allow additional space for several different elements that may be added to the filename. These include a file name extension, an optional device-defined path (as specified by fixed filename prefix), an optional folder name based on Username, and additional characters (date and time such as 07192005190100) that are added when needed to avoid duplicate filenames.

Default Filename

The default filename is the initial name given to the scanned document when the user selects this folder destination.  This name can be overridden by the user from the front panel of the device as needed.  Note that when the document is saved to the destination folder, it is possible that the filename already exists at the destination.  In that case, the device will automatically append additional time and date information to the default (or modified) filename.  This is done to generate a filename that is unique at the destination folder. 

This feature can be used as a timesaver as the user doesn’t need to generate a unique filename on their own. They can provide the first part of a filename and the device will automatically append additional information to this filename to prevent duplicate names at the destination folder. 

Username

Use the Username field to specify the username necessary to access the FTP server.

Password

Use the Password field to specify the password necessary to access the FTP server.

Test FTP Credentials

Click Test FTP Credentials to test and verify that the device has proper access to the FTP server and path.

It may take some time to verify the credentials. If the credentials are not valid, it will take significantly longer to return with an error. An error message will appear requesting that you make changes to the user credentials.

If the path is not valid, either the destination folder does not exist or the path name is too long.  When testing path name length, the worst-case scenario is used, assuming the date and time need to be added to the default filename in order to ensure a unique name.

File Settings

Enable Default Filename Prefix

Use the Enable Default Filename Prefix setting to uniquely identify files that come from each individual device. Each device can be configured with a unique prefix. This can assist in tracking where a document is scanned, as well as prevent unnecessary duplication when two or more devices are scanning documents into the same destination folder.

To enable a fixed filename prefix:

1.       Select Enable Default Filename Prefix.

2.       Type a three-letter prefix in the Filename Prefix field.

3.       Click the OK button once you have completed all the settings on this page.

 

The prefix will be added to the beginning of the default filename for every file that is saved to a folder. Note that the user is not able to override the fixed filename prefix.

Create Folder based on Username

Selecting the Create Folder Based on Username setting will enable all files to be sent to a folder (e.g., directory) at the folder destination. The name of the folder will be the FTP username. If the folder does not exist, it will be created in the destination folder.  

Meta Data File Format

Meta data files contain information for each document scanned, including the name of the device device and attributes of the file. These files are frequently used by third-party applications to aid in tracking and distribution of the scanned documents. The meta data files will be placed in the same folder destination as the scanned document..

Use the Meta Data File Format setting to indicate the file format in which the meta data will be created. The format is usually dictated by the third-party application. Please refer to the documentation with your third-party application for more information on which format to select.

·         None - No meta data files will be created.

·         XML - Meta data will be provided in XML format.

·         HPS - Meta data will be provided in HPS format.

 

Note:

If you select None as the file format, no meta data will be created.

 

Default Document Settings

·         Color Preference - Select the default color of the scanned document from the Color Preference drop-down list.

·         Resolution - Select the default resolution of the scanned document from the Resolution drop-down list.

·         File Format - Select the default file format of the scanned document from the File Format drop-down list.

·         Default File Size - Select the default file size of the scanned document from the Default File Size drop-down list.

 

Note:  These are the settings that apply to the document being scanned.  The user can override these settings as needed from the front panel of the device.