Send to Folder

The Send to Folder page is used to enable, disable, and configure the send-to-folder capabilities on the Multi-Function Peripheral (MFP) device and to create predefined folders.

Enable Send to Folder

Select Enable Send to Folder to enable send-to-folder capabilities on the MFP device. After selecting Enable Send to Folder, press ENTER or click Apply at the bottom of the page.

Predefined Folders

Predefined folders are destination locations for files or documents you scan from the MFP. You can create a set of predefined folders, allowing MFP users to quickly set up the MFP to scan and send a document to a commonly-used folder.

Alias Name - The Alias Name is used to name each folder destination. When sending a document to a folder from the MFP, the alias name is displayed as a check box selection. The alias name will be unique for each folder destination.

Adding a Predefined Folder

To add a new predefined folder:

  1. Click Add.... This will allow you to create and test a new predefined folder.
  2. Press ENTER or click Apply to save the changes to the predefined folder. Click Cancel to discard any changes.
  3. The new predefined folder will appear in the Predefined Folders list. The alias name for each folder will be shown in the list.

Editing or Viewing a Predefined Folder

To edit or view a predefined folder:

  1. Select a folder from the Predefined Folders list.
  2. Click Edit to view or edit the settings for the predefined folder.
  3. Press ENTER or click Apply to save the changes to the predefined folder. Click Cancel to discard any changes.

Removing a Predefined Folder

To remove a predefined folder:

  1. Select a folder from the Predefined Folders list.
  2. Click Remove... and press ENTER or click OK to confirm. The selected folder will be removed.
  3. Repeat the above steps to remove additional folders, or use the Remove all... button as described below.

Removing All Folders

To remove all folders:

  1. Click Remove All....
  2. Press ENTER or click OK to confirm. All folders will be removed.

Testing a Predefined Folder

To test that a predefined folder is accessible by the MFP device:

  1. Select a folder from the Predefined Folders list.
  2. Click Test Folder Access. If MFP user credentials are to be used to access the folder, you will need to provide the MFP user credentials to complete the test.
  3. When completed, a message box will be displayed indicating the test results.

Default File Settings

Filename Prefix

Use the Filename Prefix setting to uniquely identify files that come from an MFP device. Each MFP can be configured with a unique prefix.

To enable a default prefix for each MFP:

  1. Select Enable Default Filename Prefix.
  2. Type a three-letter prefix in the Filename Prefix field.

    The prefix will be appended to the beginning of the filename for every file that is saved to a folder.

Create Folder based on User Logon name

Selecting the Create Folder Based on User Logon Name setting will enable all files to be sent to a directory at the folder destination. The name of the directory will be the username logged in to the MFP. If the directory does not exist, it will be created in the destination folder. If authentication is not used, then the public user logon name will be used as the directory name.

File Format

Use the File Format setting to indicate the file format in which the meta data will be created. The format is usually dictated by the third-party application. Please refer to the documentation with your third-party application for more information on which format to select.

File Format Options

Note:

If you select None as the file format, no meta data will be created.

Meta Data File Settings

Use the Meta Data File Settings to indicate the format in which the meta data is delivered to a third-party application. Meta data files contain information for each document scanned, including the name of the MFP device and attributes of the file. The files will be placed in the folder destination.

Credentials to Access Public Folders

Use the Credentials to Access Public Folders setting to configure access to a public folder. Public folders are folders that all users at an MFP can use. They do not require the user to log on at the MFP.

Default Document Settings

Send to Folder Network Settings