| 1. |
| Click the Networking tab.
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| 2. |
| If it is not already selected, click TCP/IP Settings in the left navigation pane.
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| 3. |
| Click the Network Identification tab.
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| 4. |
| If DNS is required on the network, in the TCP/IP Domain Suffix area, verify that the DNS suffix for the email client being used is listed. DNS suffixes have this format: companyname.com, gmail.com, etc.
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NOTE: |
If the Domain Name suffix is not set up, use the IP address.
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| 5. |
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| 6. |
| Click the Scan/Digital Send tab.
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| 7. |
| On the left navigation pane, click the E-mail Setup link.
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| 8. |
| On the E-mail Setup dialog, select the Enable Send to E-mail check box. If this check box is not selected, the feature is unavailable at the product control panel.
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| 9. |
| In the Outgoing E-mail Servers (SMTP) area, complete the steps for one of the following options:
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| ● |
| Select one of the displayed servers
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| ● |
| Click Add to start the SMTP wizard.
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| 1. |
| In the SMTP wizard, select one of the following options:
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| ● |
| Method one: Enter the address of an SMTP server, and then click Next |
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| ● |
| Method two: Select Search network for outgoing e-mail server, and then click Next. Select the server, and then click Next.
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NOTE: |
If an SMTP server was already created for another product function, the Use a server already in use by another function option displays. Select this option, and then configure it to be used for the email function.
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| 2. |
| On the Set the basic information necessary to connect to the server dialog, set the options to use, and then click Next.
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NOTE: |
Some servers have problems sending or receiving emails that are larger than 5 megabytes (MB). These problems can be prevented
by entering a number in Split e-mails if larger than (MB).
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NOTE: |
In most cases, the default port number does not need to be changed.
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NOTE: |
If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol check box. Typically, for gmail, the SMTP address is smtp.gmail.com, port number 465, and the SSL should be enabled.
Please refer to online sources to confirm these server settings are current and valid at the time of configuration.
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| 3. |
| On the Server Authentication Requirements dialog, select the option that describes the server’s authentication requirements:
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| ● |
| Server does not require authentication, and then click Next.
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| ● |
| Server requires authentication |
| ◦ |
| From the drop-down box, select Use credentials of user to connect after Sign In at the control panel, and then click Next.
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| ◦ |
| From the drop-down box, select Always use these credentials, enter the Username and Password, and then click Next.
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NOTE: |
If using a signed-in user's credentials, set email to require sign in by the user on the product control panel. Deny device
guest access to email by clearing the check box for email in the Device Guest column in the Sign in and Permission Policies area on the Access Control dialog of the Security tab. The icon in the check box changes from a check mark to a lock.
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| 4. |
| On the Server Usage dialog, choose the product functions that will send email through this SMTP server, and then click the Next button.
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NOTE: |
If the server requires authentication, a user name and password for sending automatic alerts and reports from the product
will be required.
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| 5. |
| On the Summary and Test dialog, enter a valid email address in the Send a test e-mail to: field, and then click Test.
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| 6. |
| Verify that all of the settings are correct, and then click Finish to complete the outgoing email server set up.
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| 10. |
| In the Quick Sets area, select any Quick Sets for the product.
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NOTE: |
Quick Sets are short-cut jobs that can be accessed on the main Home screen or within the Quick Sets application at the product.
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| 11. |
| In the Address and Message Field Control area, enter a Default From: setting and any of the other optional settings.
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Address and Message Field Control settings:
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| Address Field Restrictions |
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| Specify whether users must select an email address from an address book or whether users are allowed to enter in an email
address manually.
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CAUTION: |
If Users must select from address book is selected, and any of the address fields are also set as User editable, changes to those editable fields also change the corresponding values in the address book.
To prevent users from changing contacts in the Address Book at the product control panel, go to the Access Control page on the Security tab, and deny Device Guest access to address book modifications.
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| Allow invalid e-mail address formats |
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| Select to allow an invalid email address format.
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| To use the Default From address and Default Display Name for all emails sent from this product (unless a user is signed in), do not select the User editable check box.
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| When setting up the address fields, if the User editable check box is unchecked, users will not be able to edit those fields at the product control panel when sending an email. For
send-to-me functionality, clear the User editable check boxes for all of the address fields, including the From: To: CC:, and BCC: fields, and then set that user's send email From: their own email address and To: their own email address.
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| Default From: and Default Display Name: |
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| Provide an email address and name to use for the From: address for the email message.
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TIP: |
Create an email account for the product, and use this address for the default email address.
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TIP: |
Configure the email feature so that users must sign in before using it. This prevents users from sending an email from an
address that is not their own.
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| Provide a To (recipient) email address for emails.
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| Provide a CC email address for emails.
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| Provide a BCC email address for emails.
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| Provide a default subject line for the email messages.
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| Create a custom message. To use this message for all emails sent from the product, clear or do not select the User editable check box for Message:.
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| 12. |
| In the Signing and Encryption area, set the signing and encryption preferences.
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Signing and Encryption settings:
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| Select whether to sign the security certificate.
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| Select the User editable check box to make this setting editable at the product control panel.
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| Select the algorithm to use for signing the certificate.
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| Select whether to encrypt the email.
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| Select the User editable check box to make this setting editable at the product control panel.
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| Select the algorithm to use for encrypting the email.
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| Attribute for Recipient Public Key |
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| Enter which attribute to use to retrieve the recipient’s public key certificate from LDAP.
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| Use the recipient public key certificate to verify the recipient |
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| Select this setting to use the recipients’s public key certificate to verify the recipient.
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| 13. |
| In the Notification Settings area, select when users will receive notifications about sent emails. The default setting is using the signed in user's email
address. If the recipient email address is blank, no notification is sent.
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| 14. |
| In the Scan Settings area, set the default scanning preferences.
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Scan settings:
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| Select the page size of the original document.
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| Select whether the original document is single-sided or double-sided.
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| Select to optimize for the output of a particular type of content, or select Manually adjust.
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| This setting is only available when Optimize Text/Picture is set to Manually adjust. Select a manual-adjust value.
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| Select the way the content of the original document is placed on the page: Portrait or Landscape, or select Automatically detect.
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| This setting is not available when Content Orientation is set to Automatically detect. Select to describe the binding of the page to specify if the back side of the page is upside down or right side up.
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| Select a value to remove faint images from the background or to remove a light background color.
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| Select a value to adjust the darkness of the file.
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| Select a value to adjust the contrast of the file.
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| Select a value to adjust the sharpness of the file.
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| Select whether to require or make optional a displayed preview of the job or to disable a preview.
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| Select whether or not to allow a job to be cropped and the type of cropping option.
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| Select this setting to combine several sets of original documents into one email attachment. Also, use this setting to scan
an original document that has more pages than the document feeder can accommodate at one time.
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| Select this setting to set to automatic the Darkness, Contrast, and Background cleanup settings, which then makes these settings unavailable on this page.
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| Select this setting to enable detection of multi-feed jobs.
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| Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for the front side
and back side of a job.
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| 15. |
| In the File Settings area, set the default file settings preferences.
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File settings:
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|
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| Set the default file name prefix used for files saved to a network folder.
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| Default file name for the file to be saved.
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| Select the User editable check box to make this setting editable at the product control panel.
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| Set the default file name suffix used for files saved to a network folder.
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| Select a file name format for when the job is divided into multiple files.
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| Select the file format for the saved file.
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| Select the User editable check box to make this setting editable at the product control panel.
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|
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| Enter a file name, and then click the Update Preview button.
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| Select whether the file is in black & white or in color.
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| Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take
more time to send.
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| Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution
images have fewer dots per inch and show less detail, but the file size is smaller.
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| Specify if the file uses Normal or High compression when saving a scanned document as a PDF or XPS file. If compression is
set to High, the scanned file is smaller, but the scanning process might take longer than Normal compression.
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| Select the black TIFF compression algorithm to be used to compress the generated TIFF file.
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| Color/Grayscale TIFF Compression |
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| Select the color/grayscale TIFF compression algorithm to be used to compress the generated TIFF file.
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| If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption.
The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job
if one has not been set prior to pressing start.
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|
| Enable Blank Page Suppression |
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| If the Enable Blank Page Suppression option is enabled, blank pages will be ignored.
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| 16. |
| Review the selected options to verify that they are accurate, and then click Apply to complete the setup.
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